Back Up Windows PC Data with Microsoft OneDrive

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OneDrive Features

OneDrive for Tarleton includes these major features:

  • 5TB of storage per user, 10-20x as much space in your Tarleton computer.
  • Files are accessible from any device. OneDrive apps for Windows, Mac, iOS, and Android.
  • Securely share files with other Tarleton faculty, staff, and students; as well as outside Tarleton partners.
  • Instant off-site backup of your files. Includes automatic backup function.

OneDrive is in every way a superior cloud-based storage system than the T drive:

  • 5000x (not a typo) more storage space than what is available in the T drive.
  • Easier to set up OneDrive personal devices.
  • T drive can only be accessed on Windows and Mac as a network drive, no web or smartphone access.
  • Does not require VPN to access when away from campus.

Set Up OneDrive for Windows

Download & Install OneDrive for Windows - Personal PCs Only

Go to Microsoft’s download website and download OneDrive for Windows.

Open the downloaded OneDriveSetup.exe and go through the installer.

Alternatively, you can download and install OneDrive from the Microsoft Store, located in the Start menu.

Sign In To OneDrive with Tarleton Email

For your first time, open OneDrive under the Start menu. If OneDrive is already running, then there will be a blue cloud icon in the task bar near the bottom right of your screen.

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Log into OneDrive if prompted, using your Tarleton email address, password, and Microsoft Authenticator. Go through the setup steps, clicking Next and accepting the default options.

Configure Backup Settings

In the OneDrive window, click on the gear icon, and then click on Settings.

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Click on Sync and Backup.

Click on Manage Backup.

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Enable the folders you wish to automatically back up to OneDrive.

  • Desktop, Documents, and Pictures are all available to be backed up.
  • Be sure to keep your files in one of the enabled folders to ensure they are automatically backed up to OneDrive.

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Click Save Changes. The backup will begin and run in the background.

Access Your Files On OneDrive

OneDrive & Windows

You can access your OneDrive files on your PC at any time.

Open a File Explorer window, and then click on OneDrive in the left column.

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The OneDrive folder can also be found in This PC/C:/Users/<your username>/OneDrive

Inside the OneDrive folder will be a Desktop, Documents, and Pictures folder, depending on what you selected to back up. This is where your Desktop, Documents, and Pictures files now live, both on the PC and in the cloud.

You can drag and drop any other file into OneDrive, and it will automatically sync with the cloud storage. Create and organize folders as you wish.

Double-click on a file to open it like normal. Any changes saved to it will automatically be backed up to OneDrive.

OneDrive & Web

You can access your OneDrive files on any computer with Internet access.

Open a web browser and go to OneDrive.com.

Sign in with your Tarleton email address, password, and Microsoft Authenticator.

The default Home space will show you recently accessed files saved to your OneDrive, both your files and files shared with you through Outlook and Teams.

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Click on My Files to see a list of your OneDrive files in the same organization as set on your Mac.

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OneDrive Training Resources from Microsoft

For more information on how OneDrive can be used, please check out these training resources from Microsoft:

Sync Files with OneDrive on Windows

Intro to OneDrive

Share OneDrive Files and Folders

Using OneDrive vs SharePoint

OneDrive Video Training

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Article ID: 11579
Created
Wed 3/13/24 3:06 PM
Modified
Wed 5/15/24 1:38 PM