Policy Statement
University information resources, including email services, are strategic assets and as such must be managed as valuable state resources. Email account management serves to maintain the security and efficiency of the University network. This policy, therefore, addresses the university's student email account policy.
Reason for Policy
The purpose of this internal policy is to ensure consistent account creation and retention practices in order to use limited resources efficiently and securely.
Policy
Account Deletion
MS365 and NTNET accounts are deprovisioned 365 days after the starting class day of their last registered semester. Deleted accounts remain in the recycle bin for 30 days and may be recovered under certain circumstances.
Inactive Accounts
Student accounts that have not recorded a successful login within the last 365 days are considered inactive and are subject to deprovisioning.
Accounts with no recorded login history are also considered inactive and may be deprovisioned.
Inactive accounts may be disabled as part of the account management process prior to deletion to protect university resources and reduce security risks.
Notification
One week prior to scheduled account deletion, affected students receive an email notification.
Additional Information
Students are responsible for backing up any files they wish to retain before their accounts are deleted.
Accounts are automatically recreated upon re-admission with the same username, subject to university account naming standards.
Definitions
-
Certain Circumstances: Students completing incomplete classes, comprehensive exams, practical exams, etc.
-
Long Semester: Fall or Spring 16-week semesters.
-
Dormant Accounts: Accounts of students no longer affiliated with the university and not accessed in over a year.
-
Inactive Accounts: Accounts that have not recorded a successful login within the previous 365 days or have no recorded login history.
-
Information Resources (IR): Procedures, equipment, and software used to manage data.
-
MS365: Microsoft 365 Enterprise suite, including Office 365 and security tools.
-
Deprovision: Deleting an account and removing its associated access rights.
Contact
For help or questions, contact Innovative Technology Solutions at 254.968.9885.