Zoom Video Conferencing

Zoom is a video conferencing service available to Tarleton faculty and staff. Sign in to Zoom at Tarleton’s Zoom Site

Getting started with Zoom

How Zoom Works

• Zoom works with your desktop computer, tablet or mobile device.
• The Zoom app will download when you participate in a meeting.
• There are no time limits on meeting times.

Requirements for Zoom

1. Camera. Built into your device or external USB webcam. 
2. Microphone. Built into your device or inline headphones. 
3. Speaker or headphones.

Additional Services

• Obtain or setup a webcam
• Request advanced equipment

Attend or Host a Zoom meeting

Attend

1. Visit Zoom
2. In the top right corner of the screen, select Join a Meeting
3. Enter the meeting ID number provide by the meeting host
4. Accept any Zoom launcher pop-ups

Host

1. Sign In
2. Select the Meetings tab on the left
3. Enter meeting details and select the blue Schedule button at the bottom
4. The Meeting ID has now been generated, and you can share it with others

Zoom Etiquette

Before the Meeting

• Control video and audio quality. Invest in a quality webcam and microphone headset. Additionally, hold meetings in quiet, indoor locations to control ambient noise.
• Don’t sit directly in front of a bright light, such as, a sunny window because you will appear as a shadowy figure. Try to provide a clean, plain background.
• Practice using Zoom prior to your first meeting. Zoom is very easy to use, but learning how to share your desktop, mute/unmute, and exploring other features with the help of colleagues will increase your confidence using the software.
• Practice speaking to the camera and not the screen. Our tendency is to look at the person on the screen, but you should look at the camera when you speak so the audience feels like you’re talking directly to them.

During the Meeting

• Mute the microphone when not speaking.
• Be careful when sharing your desktop. You don’t want your personal email or private university documents to be accidentally displayed.
• Remember the chat feature. If you or a member of your meeting is experiencing audio problems this may be the only means to communicate and troubleshoot to solve the issue.
• You are being watched; remember, you are on camera. Exaggerated movements such as stretching, yawning, or fidgeting are distracting to the audience and can be disruptive to the speaker. Try to stay still and be attentive.

After the Meeting

• Remember to close the Zoom meeting and sign out.
• If you recorded the meeting – Allow Zoom to process the video prior to logging out.