Zoom now includes a Meeting Summary function, allowing meeting hosts to initiate an AI-generated summary of their meeting. When enabled, the host will receive an email summary after the meeting ends. They may then share the summary with meeting participants or others via email.

Faculty & Staff Meetings — Use this function to provide a text summary of your recent Zoom meeting. Useful for reviewing action items and sharing details with anyone who missed the meeting.

Classes — Instructors who use Zoom can provide a text summary of each class session to their students for review purposes. Pairs well with recorded Zoom video for students who learn better through reading.

Use Meeting Summary as the Host

1. Start your Zoom meeting normally.
2. In the meeting controls at the bottom of the Zoom window, click Start Summary, to the right of Share Screen. If you do not see Start Summary, then click More, and Start Summary will be in that menu list.
3. The summary will begin to be generated, and all participants will be notified that the Meeting Summary is active.
4. Click Stop Summary (controls at bottom of the Zoom window, or if not there under the More menu) to end the summary generation.
5. After the meeting itself ends, the meeting summary will be finalized and emailed to the host’s Tarleton email. It will have the same email subject as the meeting topic.
6. In the body of the email, the host can click Edit Summary Here to correct or tidy up the summary as necessary. The editing is done through Zoom’s web portal. See the Share & Manage section below.

Click Start Summary in the Zoom meeting control bar at the bottom of your Zoom window. This will only appear if the Zoom window is wide enough.

Click More, then Start Summary in the Zoom meeting control bar if Start Summary icon isn't present.

Request Meeting Summary as a Participant

1. Join a Zoom meeting normally.
2. In the meeting controls at the bottom of the Zoom window, click Summary. If you do not see Summary, then click More, and Summary will be in that menu list.
3. If Meeting Summary is not active, you will be prompted to request the function.
4. Click Send Request to send the host a prompt asking them to turn on Meeting Summary.

Share & Manage Meeting Summaries

1. Go to the Zoom web portal for Tarleton and click Sign In.
2. In the left menu, click Meeting Summary with AI Companion.
3. You can search for meeting summaries by topics, meeting IDs, or dates.
4. Click Edit to modify the summary.
5. Click Share to share the summary through email.
6. Click Delete to permanently delete the summary. This cannot be undone.

When signing in to Zoom's web portal, always click SSO first, and then continue to sign in with your Tarleton email and password.

Zoom's web portal to edit and share meeting summaries.

Limitations of Zoom Meeting Summary

• Only the meeting host(s) can start or stop the meeting summary. Participants can send a prompt to the host, requesting they enable meeting summary.
• The summary only covers the meeting period where it was active.
• It tends to misspell “Tarleton.”
• While participants can opt to receive a copy of the meeting summary, the host should expect to both edit and share the summary they receive after the meeting.
• Only participants on a Zoom meeting's original invite can request a copy of the meeting summary in Zoom. But the host can email the summary to anyone.