Innovative Technology Solutions
Student Account Creation
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Policy Statement
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University information resources including email services are strategic assets and as such must be managed as valuable state resources. Email account management serves to maintain the security and efficiency of the University network. This policy, therefore, addresses the university’s student email account policy.
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Reason for Policy
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The purpose of this internal policy is to ensure consistent account creation and retention practices in order to use limited resources efficiently and securely.
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Policy
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Student Account Creation
⦁ Student accounts are created through the process of Acceptance or Registration with the admissions office.
⦁ Once a record exists within Banner, with the required fields populated the account will be created the following morning.
⦁ All accounts will follow the password authentication standard operating procedure.
Notification
Upon creation of the account the student will receive an email about claiming their account the day their account is created. After that they will receive one email a week for the next 40 days until their account is claimed.
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Definitions
Information Resources (IR): the procedures, equipment, and software that are designed, employed, operated, and maintained to collect, record, process, store, retrieve, display, and transmit information or data.
MS365: Microsoft 365 Enterprise that includes Office 365 and enterprise mobility and security.
Acceptance: The student has been accepted to the university by either the Undergaduate Admissions office or Graduate Admissions office.
Registration: When a student has completed signing up for any course for a set semester.
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Below is the student account creation flow chart:
